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You are here : CRM > Sales Order Maintenance > Basic Purchase Rate Entry for OAF Item Basic Purchase Rate Entry for OAF Item
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This option will be displayed in the menu only if the flag 'Do you want to define Raw Material Item's basic purchase rate for Sales OAF to control purchasing of such Items?' |
As we know, while purchasing required Bought-Out Items to fulfill an Order, rate of those Items is by default considered as specified through the Item Vendor Purchase Master - Entry option of Purchase module. But in some cases the Customer may negotiate the price of such Items at the time of placing an Order. This option provides the facility to enter the negotiated Basic Rate of all the Bought-Out Items that are part of an Order Acknowledgment Form. As a result, those changed rates are considered while procuring required Bought-Out Items.
Further, while authorizing a Purchase Order that has been created against an OAF, IMMS will notify if the Purchase Rate of Items is more than their negotiated rates. A list of such Items belonging to that Purchase Order will be displayed in a grid and the user can take the action accordingly.
Therefore, while creating and authorizing a Purchase Order, in case the rates are difference IMMS
Click on the 
button to 'Add' a Basic Purchase Rate for an OAF Item(s).
Specify the OAF for which negotiated rates have to be entered.
Year:
Denotes the Year of OAF.
Current financial year will be displayed by default. You can change it as per requirement.
Group:
Denotes the Group of OAF.
Click on the field to access a list of already defined OAF Groups for the entered Year though Document Control Master option in Administrator Tools Module. Select your desired Group from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Group Code.
Site:
Denotes the location of the OAF.
Click on the field to access a list of already defined Sites for the currently logged in Company through Site Master option of Administrator Tools module. Select your desired Site from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Site Code.
Number:
Denotes the OAF Number for which details have to be entered.
Click on the field to access a list of already defined OAFs through Order Acknowledgment Entry option. Select your desired OAF from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the OAF Number. Press <TAB>.
Once the OAF Number is selected, a grid will be displayed as follows -
In case Basic Rates of Items have already been entered for the selected OAF Number, this grid will be populated with those details. Otherwise, the grid will display all the Bought-Out Items mentioned in the Product Structure of the Parent Items belonging to the selected OAF Number.
While 'Adding', click on 
button to enter more Bought-Out Item for the same OAF Number. As a result, a new row will
added in the end of the grid.
Field Description of the grid -
Action:
Click on the
icon to remove a record from the grid. Click on the 'Delete' icon again to un-delete the record.
Please note that an Item can be deleted from the grid only in case of 'Add' mode.
Item Code:
Automatically displays the Bought-Out Item for your reference. You can change it in 'Add' mode.
In order to add or change the Item, , click on the
icon on the field to access a list of already defined Bought Out Items defined through Item Master Basic Detail - Entry option of Materialsmodule. Select your desired Item from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Item Code.
Description:
Description of the Item Code will be displayed for your reference.
Basic Rate:
(Type : Numeric, Length : 9.4)
In case Basic Rate of Item has already been entered for the selected OAF Number, this field will display it. Otherwise it will be displayed blank.
You can change it in 'Add' mode, To do so, click on the field. Now enter the new Rate. Press <TAB>.
Discount Percentage:
(Type : Numeric, Length : 5.2)
In case Discount Percentage of Item has already been entered for the selected OAF Number, this field will display it. Otherwise it will be displayed blank.
You can change it in 'Add' mode, To do so, click on the field. Now enter the new Discount Percentage. Press <TAB>.
Discounted Rate:
Automatically calculates and displays the final Discounted Rate of the Item . You can not change it.
Once you have entered all the information, click on 'Save' button to save it or 'Cancel' to discard.
